When you see the "Modify the payroll group" alert, the system is informing you that a conflict has been detected. You must decide whether to keep the employee in their current group or move them to the new one.
1. Why the Alert Appears
The One-Group Rule: By default, the system allows an employee to be part of only one finalized payroll group per month.
Duplicate Detection: If "Employee A" is already in "Group X" and you try to add them to "Group Y," the system triggers this pop-up to prevent them from being paid twice.
2. Navigating the Selection Table
The alert provides a clear breakdown of the conflict:
Employee Name: The specific staff member affected.
Current Payroll Group: The name of the group they are already assigned to (e.g., Nov 2025 Group).
Status Notice: It will tell you if that group is already Approved. If a group is approved, it is "locked," and the employee cannot be moved until that group is reverted to draft status.
