If your company deducts salary or allowance for employees who leave work early, you can configure this using the Early Checkout deduction logic in the system.
Step 1: Create the Deduction Column
Go to Settings > Payroll Tab > Deduction Section
Click + Create Custom Deduction
Under Custom Income Type Name, type: Early Checkout Deduction
Click the right arrow beside Advanced Settings for Payroll Item
Toggle Early Check-Out under Calculation Logics
Under Calculate Based On, select either:
Basic Salary
Or the specific allowance (e.g., Meal Allowance) you want to deduct from
Click Create
Step 2: Define Deduction Logic in the Policy
Go to Settings > Policies
Select the policy you want to apply this to
Go to the Payroll tab
Scroll to the Deductions section
Find the Early Checkout Deduction column you created
You’ll need to configure the following:
Key Settings:
Max Early Checkout Minutes
→ Set how many early minutes will be considered for deduction.
Example: If your office end time is 5:00 PM and deductions start from 4:00 PM, set this to 60.Grace Minutes
→ Small time window you allow before deduction starts.
Example: If you allow employees to leave up to 10 minutes early without deduction, set grace to 10.
Calculation Methods
Option 1: Ratio of Earning
Formula:
(Early Checkout Minutes - Grace Minutes) × Ratio Amount × Salary/Allowance
Ratio Amount is based on your payroll logic.
For example:
If the month has 31 days and employees work 8 hours/day,Daily Rate =
1/31Hourly Rate =
1/31 ÷ 8Per Minute Rate =
(1/31 ÷ 8) ÷ 60 ≈ 0.0000672
This number will vary monthly and should be updated manually if your ratio changes based on month length.
Option 2: Flat Rate
Formula:
(Early Checkout Minutes - Grace Minutes) × Flat Rate Amount
Final Step
After configuring your preferred method, click “Update” to save the policy.
📘 Example:
Month: May (31 days)
Salary: 900,000 MMK
Early Checkout: 60 minutes
Grace: 10 minutes
Deductible:
60 - 10 = 50 minsRatio per minute:
0.0000672
Deduction = 50 × 0.0000672 × 900,000 = 3,024 MMK
