To enable employees to check in and out using the mobile app at specific office, shop, or site locations, each location must be added to the system with its accurate latitude and longitude. Follow the steps below to add a new location and assign it to an employee.
Step 1: Add a New Location
Go to Settings
Click the User Icon from the main menu and navigate to the Settings section.
Open the Company Tab
You will land on the Company tab by default.
Scroll to the Locations Section
On the left side, find the section titled Locations.
On the right side, you’ll see the list of existing locations.
Click "+ Add Another Location"
Click on the + Add another location button at the bottom of the location list.
Fill in the Location Details
A pop-up box titled Add New Location will appear:Location Name: Enter a simple, descriptive name (e.g., "Head Office", "Site B").
Latitude & Longitude:
Go to Google Maps, right-click your desired location, and copy the latitude and longitude.
Paste the coordinates into the system and click Go to view it on the map.
Click "Add New"
Once confirmed, click Add New to save the location in the system.
Step 2: Assign Location to an Employee
Go to the Employee Tab
From the main menu on the left sidebar, click on Employee.View Employee List
You will see a list of all employees along with their department, current location, position, and other details.
Edit Employee Location
Find the employee whose work location you want to assign or change.
In the Location column, click on the row corresponding to that employee.
A list of available locations will appear.
Select the appropriate location for that employee.
Auto Save
The change is saved automatically once you select the location.
Step 3: Edit a Location
Beside each location in the list, you’ll see a pencil (edit) icon.
Click the edit icon to:
Change the location name, or
Update the latitude and longitude.
Make your changes and save to update the location details.
Step 4: Delete a Location
Each location also has a trash can (delete) icon beside it.
To remove a location:
Click the delete icon.
A confirmation box will appear with the message:
“Are you sure to delete this?”Click Delete to confirm and remove the location from the system.
