If your company offers a fixed attendance bonus for employees who meet certain attendance criteria each month, you can automate this using the Attendance Bonus Logic in Better HR.
🛠️ Step-by-Step Setup
1️⃣ Create the Attendance Bonus Column
Go to Settings > Payroll Tab > Allowance Section
Click + Create Custom Allowance
Under Custom Income Type Name, type:
Attendance BonusClick the right arrow beside Advanced Settings for Payroll Item
Toggle Attendance Bonus under Calculation Logics
Under Calculate Based On, select
Basic SalaryClick Create
2️⃣ Set the Attendance Bonus Rules in the Policy
Go to Settings > Policies
Select the policy you want to apply this to
Go to the Payroll tab
Scroll to Base Salary and Allowances
Locate the
Attendance Bonuscolumn you created
Set the following conditions:
Field | Description |
Target Attendance % | The percentage of total working days an employee must be present (e.g., 95%). ✅ Optional if using specific "Days" constraints. |
Minimum Attendance Days | The baseline number of days an employee must physically work to qualify (e.g., 20 days). |
Max Non-Attendance Days | The maximum allowable missed days (Excused or Unexcused) before the bonus is voided. |
Max Late Occurrences | The total number of times an employee can arrive late (e.g., less than 3 times). |
Max Late Minutes | The cumulative grace period for lateness (e.g., total late time must be less than 30 minutes). |
Max Absent Days | The limit for unauthorized absences or "No-Calls/No-Shows." |
Max Unpaid Leave Days | The limit for approved unpaid leave (WOP) that still allows for bonus eligibility. |
⚠️ If you're using only "Less Than Non-Attendance Days", you can leave Target % as 0 — the system will evaluate based only on non-attendance days.
If you're using Target Attendance %, you must still set Max Non-Attendance Days, because:
If set to "less than 0", no employee qualifies—even perfect ones.
Set it to "less than 1" to include employees with zero non-attendance days.
⚙️ System Evaluation – How It Works
During each payroll run, the system checks each employee’s eligibility based on the rules defined above.
✅ What’s Evaluated?
Scheduled Working Days: Total expected working days (excluding holidays and off-days)
Actual Attendance Days: Days with valid check-in/out via:
Office check-ins
Remote or scan check-ins
Shift attendances (duty roster)
Non-Attendance Days:
Unpaid leave
Absences
No check-in or no check-out
Any day marked as not attended
📊 Conditions Are Checked Against Your Rules
Check | Requirement | Result |
Attendance % | Must be Greater Than or Equal to ($\ge$) the Target % | ✅ |
Attendance Days | Must be Greater Than or Equal to ($\ge$) the Minimum Days | ✅ |
Non-Attendance Days | Must be Less Than ($<$) the Maximum Allowed | ✅ |
Lateness/Absence | Must be Less Than ($<$) the configured thresholds | ✅ |
💰 Payroll Integration
If all conditions above are met:
The system calculates the final amount: Flat Rate x Multiplier.
The bonus amount is automatically included in the Payroll Run.
The entry will appear under the Allowances section of the employee's payslip.
🧠 Logic Summary
Logic Element | What It Means |
Target Attendance % | % of actual attendance over scheduled working days |
Minimum Attendance Days | Absolute number of present days |
Max Non-Attendance Days | Total non-attended days allowed. ⚠️ If set to less than 0, no one qualifies. ✅ Use less than 1 to include employees with zero non-attendance. |
Flat Rate | Bonus amount added if all the above pass |
How Attendance Percentage Is Calculated
Attendance Percentage= (Actual_Attendance_Days / Scheduled_Working_Days) * 100
📝 Note: These values — Target Percentage, Minimum Attendance Days, and Max Non-Attendance Days — must be manually set each month by the person managing payroll, depending on that month's total working days and attendance behavior.
⚠️ Be Careful with Non-Attendance Rules:
If you set "less than 0", no employee qualifies — even perfect ones.
✅ Set it to "less than 1" to include employees with zero non-attendance.
📘 Example:
For a month with:
Scheduled Working Days: 28
Actual Attendance: 28
Non-Attendance Days: 0
Target %: 90
Min Attendance Days: 28
Max Non-Attendance: Less than 1
✅ 28 / 28 = 100% → Pass
✅ 28 days attended → Pass
✅ 0 non-attendance days → Pass
🎉 → Attendance Bonus Granted
🧾 Setting Bonus Amounts: Policy vs. Employee Profile
You can define the amount in either location:
✅ Option 1: Fixed Bonus for All Employees (in Policy)
Set the bonus (e.g., 10,000 MMK) in Policy > Payroll tab
Then in each employee’s profile:
Employee Tab > Name > Payroll Setting Tab > Allowance Section
Set Multiplier = 1
🟡 Note: If multiplier is blank, they won’t get the bonus even if eligible.
✅ Option 2: Different Bonus per Employee (in Profile)
Set 1 for Flat rate in policy
Go to employee profile and input their specific bonus amount
⚠️ Important Rule:
One value must always be 1
If bonus is set in… | Then set the other value to… |
Policy | Employee Multiplier = 1 |
Employee Profile | Policy Amount = 1 |
💡 The system calculates:
Policy Amount × Employee Multiplier