To define an employee’s salary, allowances, and deductions in Better HR, follow the steps below:
Step-by-Step Instructions
Go to the Employee Profile
From the left sidebar, click on the “Employees” tab.
Search for or select the employee you want to update.
Click on the “Payroll Setting” tab in their profile.
2️⃣ Add or Edit Salary
Under the Salary section at the top:
Click the edit icon to open the salary input form.
Enter the employee’s Basic Salary.
Select the currency from the dropdown.
Choose the Effective Date (the date from which the salary should apply).
Click Confirm to save the changes.
3️⃣ Add Allowances
Scroll down to the Allowances section:
You’ll see all allowance titles you’ve created in the Payroll Settings, including those with automated calculation logic.
For regular allowances (e.g., fixed monthly transport allowance), enter the exact amount.
For logic-based allowances (like Attendance Bonus, Attendance Based Payment Allowance, etc.), you only need to fill in the Multiplier if required and ensure the calculation rules are defined in the Payroll Policy and the Multiplier is set correctly.
💡 If an allowance amount is one-time or varies each month (like commissions or bonuses), leave it blank here—you can input or import the values during payroll generation.
4️⃣ Add Deductions
Scroll further to the Deductions section:
You’ll see all deduction titles you created in the Deduction section under Payroll Settings.
For fixed monthly deductions (e.g., fine deduction, loan deduction), input the amount directly.
For deductions using system logic (e.g., unpaid leave, non-attendance deductions), you only need to fill in the Multiplier if required—amounts will be calculated automatically based on the logic defined in the Payroll Policy.
💡 For one-time or variable deductions that change month to month, leave the amount blank and handle them via import during payroll generation.