Overview
Monthly Late Deduction is designed for companies that allow employees a certain amount of late time within a month before deductions apply.
For example, a company may allow 30 minutes of lateness per month. Once an employee exceeds this limit, the system will automatically calculate and apply deductions based on the configured rules.
This feature helps ensure fair and consistent payroll processing while giving employees some flexibility.
Step 1: Create the Late Deduction Column
Go to Settings > Payroll Tab > Deduction Section
Click + Create Custom Deduction
Under Custom Income Type Name, enter: Monthly Late Deduction
After that click the right arrow beside Advanced Settings for Payroll Item
Toggle Monthly Late under Calculation Logics
Under Calculate Based On, select:
Basic Salary, or
Any manual allowances you want to include in the calculation
Click Create
Step 2: Set Late Deduction Rules in the Policy
Go to Settings > Policies
Select the policy you want to apply
Navigate to the Payroll Tab
Scroll to Deductions and locate Monthly Late Deduction
Configure Key Settings
Max Late Minutes
→ Enter the total late minutes allowed for deduction calculationGrace Minutes
→ Enter the allowed late minutes per month before deductions start
Apply Eligibility (Optional)
You can control which employees this deduction applies to by selecting:
Eligible Position Check
Eligible Position Badge Check
Eligible Job Grade Check
Step 3: Choose Calculation Method
You can choose between two calculation methods:
1️⃣ Salary-Based Table
This method calculates deductions based on the employee’s salary.
Define time ranges using:
From (<) and To (≤)The system formula is:
Basic (Salary / Working Days / Working Hours / 60 minutes) × Profile Multiplier
Click + Add Condition to create multiple rules
Example:
0 to 15 minutes → Deduction = Salary-based formula
15 to 30 minutes → Deduction = Salary-based formula
2️⃣ Fixed Rate Table
This method deducts a fixed amount based on late minutes.
Define time ranges using:
From (<) and To (≤)Enter a fixed deduction amount
Click + Add Condition to add more tiers
Example:
0 to 15 minutes → 500 MMK
15 to 30 minutes → 1000 MMK
(All amounts will be multiplied by the Profile Multiplier if configured.)
Step 4: Save the Policy
After completing all configurations:
Click Update Policy
The Monthly Late Deduction will now be automatically applied during payroll calculation