The Better HR AI Background Agent is built to simplify HR workflows by running intelligent, automated actions in the background. It continuously monitors attendance, leave, probation, and workforce data — helping HR teams save time, reduce manual errors, and stay ahead of important HR events. With these automated prompts, HR can focus on people management while the system handles routine monitoring and reporting tasks efficiently.
1. Weekly Attendance Analysis
Title
Weekly attendance Analysis - send to Line Manager and HR
Prompts
Make an attendance, leave, Project-based Payment & OT analysis last week.
Flag anything unusual and make some suggestions or recommendations via announcement to HR Manager.
Frequency: Every Friday at 10 AM
2. Monthly Headcount & New Joiners Report
Title
Monthly Headcount and New Joiners
Prompts
I want the new joiner employee list, the resign employee list for the last month and make a headcount breakdown by department and send it via announcement to the HR Manager.
Frequency: Every 1st day of the month
3. Leave Subtraction for Repeated Lateness
Title
Leave Subtraction for being repeated lateness
Prompts
I want to subtract 1 balance from the casual leave remaining balance and available balance for being 3 days late for employees last week.
Frequency: Every Friday at 10 AM
4. Weekly Warning for Repeated Lateness
Title
Weekly Warning for repeated lateness
Prompts
Send an in-app warning announcement to employees who have been repeatedly late within a week.
Frequency: Every Monday at 10 AM
5. Approving & Rejecting Overtime or Project-Based Payment Requests
Title
Approving and Rejecting Overtime (Project-Based Payment and OT) Request based on Company Policy
Prompts
- Review pending Project-Based Payment requests in the system inbox.
- Reject the requests that are not clearly explained for the extra work hour needed. Approve the rest.
Frequency: Every Wednesday at 10 AM or Every Day at 10 AM
6. New Joiners & Resigned Employees List to IT
Title
New Joiners and Resign List to IT
Prompts
Prepare a weekly list of new joiners and resigned employees from the previous week and report it to the IT team via announcement. Employee names and emails should be included.
Frequency: Every Tuesday at 10 AM
7. Weekly Leave Analysis
Title
Weekly Leave Analysis
Prompts
Make analysis of leave records last week. Please come up with measurement metrics for analysis. Do further research if needed. Flag notable things and highlights. Send the key findings and analysis as an announcement to HR Manager.
Frequency: Every Monday at 10 AM
8. Probation Reminders
Title
Probation Reminders Weekly
Prompts
-Prepare a list of employees whose probation will end in the next calendar week, including their probation end dates.
-Send this list to the HR Department and the Line Managers of those employees.
-Share the information via Announcements, using bullet points to list the employees and their probation end dates.
Frequency: Every Friday at 10 AM
9. Leave Taken on Friday & Monday
Title
Leave taken on Friday and Monday to be subtracted leave
Prompts
-Check leave analytics day by day on previous Friday and Monday. If employee has leave taken day both on Friday and Monday, subtract 2 leave balances from the remaining balance and the available balance of annual leave.
-Exclude long-form leaves such as maternity leave, medical leave, paternity leave, etc.
Frequency: Every Tuesday at 10 AM
⚙️ Summary
The Better HR AI Background Agent is more than just automation — it’s your silent HR assistant that ensures accuracy, consistency, and timeliness across all routine HR tasks. By handling repetitive operations like attendance reviews, leave adjustments, and employee status updates, it helps HR teams work smarter and focus on what truly matters — supporting employees and driving better workplace performance.