The Duration Tracker is an essential tool for project-based organizations. It allows you to monitor exactly how much time employees spend on specific tasks or client projects, ensuring accurate billing and productivity tracking.
Setting Up the Project
Before employees can log time, you must create the project in the backend:
Navigate to Settings > Duration Tracker. Click Add Project.
Enter the Project Name and a brief Project Description.
Click Confirm to save.
Policy Configuration (Mobile Access)
To allow employees to see and use the tracker on their mobile phones, you must enable it within their specific policy:
Go to Settings > Policies > [Select Specific Policy].
Locate the Duration Tracker section.
Toggle Visibility: Switch the "Make button visible on Mobile App" to ON.
Enable/Disable: Choose which specific projects should be active for this policy.
Click Update Policy.
Employee Workflow (Mobile App)
The system prioritizes data integrity by using real-time timestamps.
Actual Time Tracking: Employees tap "Start" and "End" on their mobile app.
No Manual Edits: Employees cannot edit the times; the system automatically collects the exact time of submission to prevent time-theft.
Monitoring and Reports
Administrators can review project data in the Project Based Payment & OT module.
Reviewing the Data
Navigate to Project Based Payment and OT > Duration Tracker to view:
Start & End Times: The precise timestamps submitted by the employee.
Total Hours: The system displays this in two formats: Timestamp (HH:MM) and Decimal (e.g., 1.5 hours) for easier payroll calculation.
Status: See if a task is currently "Approve" or "Pending."
Reason: Review any notes the employee included with their submission.
Location Verification
To ensure employees are working where they say they are:
Click Show Map next to any entry.
The system will display a map with a GPS pin showing exactly where the employee was when they clicked start/end.
[!TIP] Data Filtering: Use the Date Range selector at the top of the report to pull data for specific weeks or monthly billing cycles.
✅ Setup Complete: Your Duration Tracker is now active, providing you with tamper-proof project logs and verified location data.