The System Settings section in Better HR allows Admins to define and customize key company-wide policies related to attendance, leave, payroll, project-based payments, tax, and more. These settings ensure the platform reflects your organization’s structure and operational rules.
About Policy
Contact Visibility Rules:
You can control how employees view the contact list based on your company policy.
All: Employees can view the full contact list across the organization.
My Department: Employees can view contacts within their own department only.
Direct Report Only: Employees can view only their direct reports.
Direct Report and Subsequent Report: Employees can view both their direct and indirect (subsequent) reports.
My Department and Subsequent Department: Employees can view contacts within their department, as well as all sub-departments under it.
Location: Employees can view contacts who are assigned to the same location.
Custom Tag: Employees can view contacts who share the same assigned custom tag (e.g., project team, role group, etc.).
Attendance Settings
Remote Check-In Rules:
You can choose to allow or restrict manual time adjustments.
If disabled, employees can only check in/out at the actual time they perform the action.
Multi-Location Office Check-In:
Enabled: Employees can check in from any registered office location.
Disabled: Check-in is allowed only at the employee’s assigned location.
Multi-Location Scan Check-In:
Same logic as office check-in, but specific to QR or scan-based attendance.
Attendance Approval:
You can add multiple approvers.
However, employees must select one approver to submit their attendance requests to (no multi-level approval flow).
Teammate Visible: Look for the Employee Visibility or Contact List section.
Leave Settings
Public Holiday Calendar:
If enabled, you can import one or more holiday calendars.
Only one calendar can be active at a time.
Leave Approval Workflow:
Same as attendance approval: multiple approvers can be assigned, but the employee selects only one approver per leave request.
Restricted Dates:
Add specific days when employees are not allowed to request leave.
Leave Type Management:
Create and configure leave types based on your internal HR policy.
Payroll Settings
Working Hours per Week:
Set your company’s standard working hour baseline.
Deduction Day-Rate:
Configure the formula used for day-based deductions.
Allowances & Deductions:
Set up formulas for automated calculation of employee allowances and deductions.
SSB and Tax Calculation:
Configure system-generated social security and tax deductions.
Project-Based Payment & OT
Submission Timing Rules:
Set limits on how far back or ahead employees can submit OT/project work.
Project Hours & Rates:
Define project minimum and maximum hours.
Set up rate calculations based on Saturday, Sunday, weekdays, and public holidays.
Approval Settings:
Define single-level approval flows (same as attendance and leave).
Calculation Method:
Choose the project pay calculation strategy appropriate for your company.
Bank & Tax Automation
Bank Automation:
Enable or disable direct integration with your bank for payroll disbursement.
Tax Setup:
Add your company’s TIN Number and Office Stamp.
OT Legacy (Deprecated)
This module refers to an old overtime calculation system and is no longer in use.
