Skip to main content

Key Monthly Routine on Better HR System

Key Monthly Routine on Better HR System

Myo Zaw Hein avatar
Written by Myo Zaw Hein
Updated over 2 weeks ago

✅ PRE-PAYROLL STAGE

(Before starting payroll for the first time)

These are the setup steps HR teams must complete in advance:

  1. Register New Employees (1 Day Before Start Date)
    ➤ Add new employees in the system at least one day prior to their start date to ensure attendance is tracked.

    How to Add or Register a New Employee

  2. Add Resignations Before Payroll Calculation
    ➤ Make sure resignation records are entered before payroll is run to avoid overpayment.

    How to Add an Employee's Resignation

  3. Employee Movements (Promotion, Transfer, Adjustment)
    ➤ Use the Employee Movement module to record job promotions, departmental transfers, and salary adjustments.

    How to Add an Employee's Resignation

  4. Update Salaries
    ➤ Review and update the salary field for each employee in their profile's Payroll Setting.

  5. Allowance & Deduction Update
    ➤ Ensure all relevant allowances and deductions are updated under the Allowance/Deduction section per employee or via policy.

    Setting Up Regular Allowances & Deductions

  6. Upload Duty Roster (For Shift Workers)
    ➤ For companies using shift-based attendance, upload the duty roster at least one day before the start of the new month to ensure correct scheduling and attendance tracking.

    How to Use the Duty Roster in Better HR

  7. Check Summary Report
    ➤ Review reports for:

    • Attendance

    • Late/Leave

    • Early Checkout

    • Overtime

    Accessing and Exporting Workforce Summary Reports

⚙️ DURING PAYROLL

(What to do while running payroll)

  1. Create Payroll
    ➤ Start the payroll generation process from the Payroll tab.

    How to Create Payroll Group

  2. Excel Adjustment – Export/Import
    ➤ Make mass adjustments via Excel files for efficient data handling.

    Excel Adjustment – Export/Import for One-Time Allowances and Deductions

  3. Attendance Regeneration
    ➤ If there were any changes to attendance (like backdated check-ins or leave approval), regenerate attendance before finalizing payroll.

    Attendance Regeneration

  4. Policy Equation Changes
    ➤ Adjust day-rate/hour-rate or logic settings for allowances and deductions based on payroll rules.
    ​

📤 POST-PAYROLL STAGE

(Final steps after payroll is processed)

  1. Bank Transfer
    ➤ Use Better HR’s Bank Export Templates or direct integrations for automatic salary disbursement.

    Bank Processing & Government Forms

  2. Government Forms
    ➤ Download and process mandatory government forms (Tax, SSB, etc.).

    Bank Processing & Government Forms

  3. Send Payslips to Employees
    ➤ Automatically send payslips to employees to view them through their Better HR app.

    Payslips Publishing

Here's Step-by-Step Guide to Generating Payroll in Better HR


​


​
​

Related Articles
Introduction to the System Interface​
Overview of Core Functionalities
How to Set Up Attendance Bonus in Better HR System ( Using Auto Calculation Logic )
How to Set Up Payroll in Better HR
Step-by-Step Guide to Generating Payroll in Better HR
Did this answer your question?