In Better HR, you can configure attendance approvals specifically for Remote Check-In/Check-Out requests to ensure proper review and control. This guide will walk you through the setup step-by-step.
Step-by-Step: How to Set Up Attendance Approvals
1️⃣ Go to Settings
Click the User Icon from the main menu.
Select Settings.
2️⃣ Navigate to Policies
Inside Settings, click on the Policies tab.
You will see a list of existing policies, including the default Standard Policy and any custom policies you’ve created.
3️⃣ Select the Policy
Click on the policy where you want to configure attendance approvals.
4️⃣ Go to Attendance Tab
Inside the policy settings, click on the Attendance tab.
5️⃣ Attendance Approval Setup
On the right side, find the section:
"Who do employees need attendance remote checkin/out approval from?"
Approval Options:
Their Manager
The attendance request will be sent to the employee’s assigned manager (defined in their employee profile).
Permission Groups (HR Manager, Manager, Admin, or Custom Permissions)
The employee can select one person from the list of employees who are assigned to that permission group.
Even if multiple people belong to the group, only one approver can be selected per request.
✅ This ensures that approval responsibility is clear and streamlined for both employees and approvers.
6️⃣ Set Fallback Approver (Optional)
Below the main approval selection, you’ll find:
"If they have no manager, who should approve their attendance?"Click on the box to open the dropdown list.
The list will include all users assigned to permission groups.
Select a specific fallback approver who will handle attendance requests for employees without assigned managers.
7️⃣ Save the Policy
After setting up approvals, click Update Policy to save your changes.
📌 Important Notes
Attendance Approval applies only to Remote Check-In/Check-Out.
Office Check-In/Check-Out and Scan Check-In do not require approval.
Approvers will receive attendance requests via:
Mobile App Inbox
System Inbox (accessible through the web version)
If the assigned approver is unavailable, any authorized user with system access can review and approve requests directly in the system inbox.
User Guide for - Inbox Overview and Workflow