When onboarding new team members, HR or admin users need to register employee details into the Better HR system. This ensures their information is properly recorded and they are included in attendance, payroll, and other HR processes.
Follow these steps to add a new employee to the system:
Step 1: Go to the “Employees” Tab
From the left-hand menu, click on the “Employees” tab.
This will open the Employee Directory page, where you can manage employee records.
Step 2: Click on “Create Employees”
In the top right corner of the Employee Directory page, click the green “Create Employees” button.
This will open the registration form to add a new employee’s details.
Step 3: Fill in the Employee Registration Form
After clicking “Create Employees”, a form will appear. Fill in the required information step by step:
Name – Enter the employee’s full name.
Email – Enter the employee’s email address.
Phone Number – Add the mobile number. (This will be used for logging into the mobile app.)
Employee Code – Enter a unique ID for the employee. (e.g., 1001, EMP-123)
Job Join Date – Select the employee’s joining date from the calendar.
Salary – You can enter the employee's salary now.
(If it’s not available yet, you can leave this blank and update it later.)Position – Select the employee’s job title or role.
Department – Choose the department the employee belongs to.
Manager – Assign the employee's direct manager.
Assign To Location – Select the location where the employee will be working.
Gender – Choose Male, Female, or Other.
Type of Permission –If the employee will use the system (e.g., HR, Manager), select their permission level. If they are a regular user who won’t use the system, leave this field blank.
Policy – If your company uses multiple HR or attendance policies, choose the correct one. If not, you can leave this blank.
Step 4: Click “Create Employee” to Save
After filling in all the required information, click the green “Create Employee” button.
This will save the new employee’s profile and add them to the Employee Directory.
✅ Tip: You can edit or update the employee’s profile later if any information changes.
Step 5: Send Invitation Email
After clicking “Create Employee,” the system will prompt you with an option to send an invitation email to the employee.
If you click “Confirm,” an email will be sent to the employee's email address (if entered correctly). This email includes their username and password to log into the mobile app.
If you click “Later,” the system will not send the invitation; you can send it later if needed.
