Sometimes, employees may forget or be unable to submit their project-based working hours. In such cases, HR or managers can manually add the hours on their behalf using the Better HR web system. This can be done from multiple views: Analytic, Card View, or List View under the Project-Based Payment & OT tab.
Step 1: Go to Project-Based Payment & OT
From the sidebar, click on Project-Based Payment & OT.
You will land on the Analytic view by default.
Step 2: Click “Add Project”
In the top right corner, click the Add Project button.
💡 You can also find “Add Project” buttons in Card View and List View tabs.
Step 3: Fill Out the Add Project Form
A form titled Add Project will appear. Fill in the following fields:
Employee Name: Type the employee’s name and select from the dropdown list.
Project Title: Start typing the project title and select from the dropdown list.
Approved By: Choose the approving manager from the dropdown list or type to search.
Select Date: Pick the date the employee worked on the project.
Project Hour: Enter the number of hours worked.
Reason: Enter the reason or description of the project work.
Manager Comment: Optionally, add a comment explaining why the entry is being manually added.
Click Confirm to save and submit the entry.
The project-based hours will now appear in the relevant view, and the employee’s project log will be updated accordingly.
Step 4: Verify in Card View
To confirm that the project hours were successfully added, go to the Card View tab under Project-Based Payment & OT.
There, you’ll see the employee’s weekly submissions. The project you manually added will appear with the corresponding status:✅ Green – Approved
⏳ Yellow – Pending
❌ Red – Rejected
This allows you to visually confirm that the entry is saved.
