You can create custom leave types in Better HR to match your company’s leave policies. Below are step-by-step instructions:
Step 1 — Create a New Leave Type
Go to Settings.
Select the Leave tab.
You will see some preset leave types already in the system.
To create a new one, click + Create Custom Leave.
A pop-up box will appear — fill in:
Leave Type Name
Description
Click Create to save.
Step 2 — Configure Leave Type in Policies
Go to Settings > Policies.
Choose the policy where you want to assign the leave type.
In that policy, go to the Leave tab.
Scroll down and select the leave type you’ve just created.
A leave type configuration box will open.
Step 3 — Setup Leave Type Details
Eligibility
Choose from two options:
Eligible from: select starting eligibility based on:
Service length (1st to 31st day/month/year).
Specific eligibility date: define eligibility based on a custom date.
Leave Balance Generation Schedule
Immediately: employee receives full leave balance right away.
Scheduled: define earning frequency (monthly/yearly) and balance amount.
Advanced Scheduled: assign prorated leave for each of the 12 months.
Leave Generation Cycle
Choose how the leave cycle is calculated:
Gregorian Calendar
Employee Joining Date
Custom Date
Allow Days
Days Available: define how many days of leave employees receive.
Maximum Days: set maximum leave if rollover is allowed.
Mobile Restrictions & Leave Behavior
Half-Day Enable: allow half-day leaves (morning or evening).
Include Day Off and Public Holiday as Leave: if toggled, these dates count toward leave days.
Rollover Remaining Leave: allow remaining leave to carry over into next cycle.
Document Attachment Required: require employees to attach documents for this leave type.
Days in Advance Required for Submission: set how many days in advance leave must be requested.
Gender: restrict to specific gender if applicable (e.g. maternity leave, paternity leave).
Maximum Leave Days in Single Request: limit the maximum leave length per request.
Minimum Leave Days in a Single Request: This limits the minimum number of days required for a single leave submission.
Can Submit Up to Past Days: If you want to allow employees to submit backdated requests, click this option and specify how many past days are permitted for the application.
Configure Advanced Settings
Select Advanced Setting: From the dropdown menu under "Days in advanced required for submission setting," choose Advanced Setting.
Define Conditions: You can specify ranges for leave duration and the corresponding notice period required.
Example: Requests for 1 to 2 days of leave require 1 day of advanced notice.
Example: Requests for 3 to 4 days of leave require 2 days of advanced notice.
Add More Rules: Click the + Add Condition button to create additional tiers as needed for your policy.
Remove Rules: Use the trash icon next to a condition if you need to delete a specific rule.
Payroll Related Settings
Define as Unpaid Type: toggle if this is unpaid leave.
Unpaid Leave Multiplier: define multiplier for salary deduction.
Entitlement (Extra Days for Service Years)
Extra Days for Service Year: add additional leave based on employee experience.
Or toggle: Don’t give extra day for service year if not applicable.
Step 4 — Activate and Save
After all configurations are done:
Toggle to Activate Leave Type.
Click Confirm.
Finally, click Update Policy to save changes.
✅ Now your leave type is fully created and assigned to the selected policy.