Employee Resource Center Feature
We have released a new feature called “ Employee Resource Center” which is a centralized document library with role-based, location-based, department-based access useful for employee onboarding, training and SOP roll-outs. You can also track who has downloaded, who has read and who has acknowledged document by document. For example, you roll out a new Employee Handbook v2 and you can see how many have read the new version of your handbook.
To create a new folder -you can just click on “ Create new folder “ at the top right corner.
You can also search created folders by clicking on the search icon and typing your folder name.
You can know the total download count, total folders and total files at a glance. You can also check easily how much storage space you have used.
This table shows you the list of folders and how many files are there in those folders. You can also see who has access to view these folders.
To upload a new file in this folder -you can just click on “ Upload New Files “ at the top right corner. You can upload various types of files (image, video, pdf and etc.)
To rename the folder name - just click on the edit icon and rename it.
To delete a folder, just hover the three-dot menu and click on delete folder.
The “ Access” tab is for managing access for employees to view folders on their mobile app. In this tab, you can allow access to adding respective departments, positions, locations and custom tags.
You can also remove the given access from the list by clicking on that little green trash bin.
You can check how many employees have downloaded, read and acknowledged your files in this analysis column.
Moreover, you can also track employee lists in detail who have downloaded, read and acknowledged your files by clicking on employees in the employee activities column.
To download an uploaded file in a folder, click on the download button.
If you have finished downloading file, you can click on "View" and read your file.
If you have read your file, you can let your admin or manager know by clicking on “Acknowledge”.
To archive files, select the file you want to archive and click on the green archive icon.
To delete files, first select the file you want to delete and click on the trash bin.
Employee Resources (Mobile app feature)
We have released a new feature called “ Employee Resources” where employees can see folders (which are useful for employee onboarding, training and SOP roll-outs) according to access given by their admin or managers. Employees can also download, view and acknowledge files from their mobile app.
Go to profile → and Tap on “ Resources “ → now you can see all folders which are allowed access by your admin or manager.
You can also see horizontally scrollable folders which are allowed access by your admin or manager. Tap on one folder to see the files inside it.
Now you can see all files included in that folder.
You can also filter files which you want to see only by choosing from this dropdown.
In the “ Documents” tab, you can see only document file types ( for example; pdf file, excel file, word file, etc.)
In the “ Images” tab, you can see only image file types.
You can also see video files in " Video" tab and other file types in "Others".
You can also search the file you want to search by using this search bar.
You can download files by clicking on the download button shown in the figure.
You can also view your downloaded file by clicking on the “View” button.